Paradoxically the present workforce is more connected and dispersed than it has ever been before. Today a manager located in New York can conduct a video conference with his business prospects located in Japan. With the Internet’s help, everybody can now remain connected, which was never possible for previous generations. As communication is more streamlined, organizations are enjoying several benefits. Now employees can also work remotely. With a remote team, an organization can easily expand nationally or regionally. However, remote working can bring some challenges with it that demand remote HR collaboration as well. Indeed, collaboration is not restricted to Physical proximity, while physical proximity also never insurance collaboration. It is the remote HR team that needs to work flawlessly in order to manage Remote team collaboration. A remote HR team can hire, retain, disburse, accept leave requests, and everything with the help of technology like HRMS software. HR collaboration remotely is key for ensuring optimum productivity from a remote HR team. Remote onboarding software is now deployed by numerous organizations post-COVID19. Attracting and recruiting new talents is now a breeze with these technologies.

In this blog, we will learn about how to boost collaboration among remote teams and workers flawlessly.

Remote Collaboration and Remote Onboarding:

Collaboration Within the workplace brings individuals with a variety of skills, perspectives, backgrounds and expertise together that helps in brainstorming ideas and overcoming hindrances. Problem-solving becomes three times with collaboration that works for the betterment of the organization. Two heads are always better than a single head, especially in today’s workplace when there is a lot of competition around. Hence not only remote team collaboration but HR collaboration is equally important. Nowadays, Not only collaboration but HR teams can conduct remote onboarding with the help of high-end human resource tools.

Here are a few ways organizations can expand their potential by cultivating meaningful collaboration within remote HR and remote teams.

• Involving and Informing Everybody – From informing About an attractive benefits package to guiding hiring efforts, the HR team of today’s time multitasks and deals with several stakeholders. However, post-covid-19, most employees of most organizations are working remotely, which is also generating challenges. For instance, the HR team will face challenges in keeping every employee updated about the status of all the projects so that they can continue with the work flawlessly. This can pose an effect on remote HR collaboration as well. But we also have technology like human resource management software at our end with which remote HR teams can plan and watch over all the steps towards the completion of a project. This will also help them in keeping every process organized and keep every employee on a similar page. These tools help promote enhanced collaboration and communication, guaranteeing that every team member is fulfilling their deadlines and goals.

• Conducting Digital Stand-Ups – Teams of almost every organization presently are aware of stand-up meetings. If your organization is yet to start, this is the time to begin. In these meetings, you can create brief updates for each member so that all the employees and HR staff remain in the loop regarding the status of a particular project. Alongside, HR projects incorporate various steps that make staying updated mandatory. For instance, executing a small business includes selecting a plan, choosing a record keeper, selecting the plan features and a lot more. The organizations already engaged in HRMS integration know that these points are already listed in the software. This point is also mentioned in the HRMS features list. However, with digital stand-ups, every employee receives the chance to communicate. The team members can make suggestions, ask questions And even pitch in as and when necessary.

The Organisation head as well as the managers, along with the remote HR team, Need to decide how to conduct the digital stand-ups. The day can either start with a video call in the first hour, or everyone might receive Bullet points on slack channels. In both ways, it is crucial to keep every employee in the loop.

• Embracing Video Conferencing – There is no doubt about how burdened most HR Teams of most companies are as they juggle a lot of work at the same time. Post covid-19 companies are also stressing more on HR collaboration as most teams are now working remotely. A remote HR team can never get all the things done through email and chat. Especially in the present era where there are no restrictions on technology, video conferencing is a better idea.

For instance, video conferences incorporate cultural benefits. Speaking face to face Virtually helps in encouraging teamwork and friendly interactions that are not possible simply by sending and receiving text messages. Irrespective of how apart each team member is, remote face-timing helps bring them together and reminds them about how enjoyable it is to work as a team. As a matter of fact, remote onboarding through video conferencing is now becoming a trend post-covid-19. Starting from the initial conversation, formal interview Tu confirmation; everything can now take place virtually. New hires can also get to know each other in a better way through video calls. You will be even surprised to learn that attendance management by the remote HR staff is now possible with a few clicks with the help of HRMS software. An employee attendance system helps the workforce punch in their login and logout time, apply for leaves, PF and a lot more.

 HRMS software is a tool that carries innumerable features, thereby making everyday work at the office or home hassle-free and more organized. One of the software providers is Exactlly, whose software products reach far beyond excellence.

• Scheduling it out – When employees need to attend several meetings in a day, it can be exhausting. Especially after the covid-19 protocol, every organization head makes it a point to avert the team from meeting on the time that calls for scheduling more interactions. This is the reason why Remote team collaboration is compulsory for organizations to run seamlessly nowadays. It is also vital to understand that even a short meeting can accomplish what is required. For example, when two of the team members want to discuss the qualifications of a particular candidate, they can do it through an online meeting that will only take up to 10 minutes.

Importance needs to be placed on social activities as well within the organization. These are crucial portions of the company culture. for instance, the team before covid-19 went out for lunch on Friday afternoon; This can now be substituted with a video meeting at lunchtime on the same day. In this way, every team member can visit to get over their mean and enjoy it.

• Crafting a Channel Guide –  How can the team members within an organization learn whether to select email, chat or phone to share something? Unless they are told, they will be defaulting to their individual preferences that might conflict with the collaboration and communication preferences of others of the organization. It is best to craft a simple document that describes which channel must be used and by which team member.

Take a look at the following points to understand better:

• Phone calls – Complex questions leading to long answers and one-on-one conversations
• Emails – Sharing documents, extending short teamwide updates and less number of complex questions
• Video conferences – Happy hours, social group gatherings and team meeting
•  Slack – Instant polls and quick questions along with nonessential conversations

The needs of different teams will be different. The remote HR team for best remote team collaboration can Enable all the people on the team to engage on the channel guide for reaching a consensus. The objective here is to help everyone with a sound communication channel for helpful collaboration.

Final Say:

Collaboration within an organization is very important. It is applicable to the workforce that works face to face as well as remotely. Successful remote HR collaboration and remote team collaboration is possible by utilizing the processes and tools like remote HR software. These are designed in a way that they fit almost every organization’s circumstances and culture. An organization can easily maintain a remote team and remote HR team with a proper communication style. How the ways of communication have evolved that demands the organizations to evolve as well. With remote HR, organizations can now manage everything seamlessly.  Successful HR collaboration and team collaboration remotely is now possible with the help of HR software providers like exactllyHRMS. The best part about top-notch HR software is that onboarding need not stop even amidst a pandemic. With the best remote HR collaboration, attracting and hiring new talents is convenient. Pandemic or not pandemic, an organization must keep running the show, which demands fresh talent with a strong skill set. With the best remote HR Kolkata, an organization can tap into a seamless hiring process. You can learn about remote HR collaboration Kolkata software in the Free Demo. Contact Us so that we can help you with more information.

FAQ:

(1) How do you improve team collaboration Remotely? By keeping the time zones in mind, broadening the discussions, and standardizing the work storage practices and video conferencing; organizations can improve team collaboration remotely. (2) How do you collaborate with a Remote Team? By encouraging video chats, emphasizing company culture and using collaboration tools, you can collaborate with a remote team. (3) How will you ensure collaboration in a Remote working environment? Ensuring collaboration in a remote working environment is possible by communicating effectively, sticking to the right schedule, providing the teams with the correct tools and keeping work organized. (4) How can I communicate while working remotely? Showing empathy, conducting video meetings, growing personal connections and saying “good morning” can help anyone communicate while working remotely. (5) What are the Five Strategies for Effective Collaboration? Setting clear goals, keeping every employee on the same page, being available, holding regular online meetings and working with the correct remote tools are the five strategies for effective collaboration. (6) What are the collaboration techniques? Communicating, utilizing the time management systems, using collaboration tools, and working on collaborative tasks are a few of the best remote team collaboration techniques. (7) Why is collaboration so important? Optimized processes of workflow and boosted productivity levels are the result of effective collaboration between teams. Hence it is vital for all organizations. (8) What is effective collaboration? Effective collaboration is when two or more individuals work towards a similar goal. When working together, people feel more motivated which helps them in extending better performance. (9) What makes a successful collaboration? Listening actively to what others have to say, communicating clearly, and respecting the variance of the colleagues are a few ways to shape a successful collaboration. (10) What is Remote HR? Remote HR staff is a home-based expert who handles numerous HR-related roles and duties. The duties of these professionals cover company policy development, administrative tasks and a lot more. (11) What are Remote team members? Remote team members are professionals, who are located far from their offices. These professionals deliver defined work even when they are not present in the office. (12) How can Remote team collaboration be improved? Remote team collaboration can be enhanced by supporting each other, communicating effectively, maintaining transparency, engaging in online team-building activities and a lot more.