Exit Process

Though most of us would not like to admit it, our employees probably will leave us one day or another. It is becoming increasingly rare for people to stay within the same organization all their lives or even for a decade, as it used to be the case, just a couple of decades ago. We can attribute this phenomenon of job switching to the millennial generation’s independent spirit or just about the work culture we have come to adopt the employee exit process smoothly.

Human Resource Managers often find it difficult to Coordinate Exit Interviews:

The HR team often finds it difficult to handle when the company is large and employees begin to leave. It can become problematic as termination of employment and the exit of an employee from an organization are important formalities that need to be completed.

In order to avoid errors and also in order to ensure that all of this happens in a quick and efficient manner, it is advisable to use an HRMS tool. HRMS tools are equipped with all kinds of human resource management processes. This includes automation of exit interviews and termination of employment.

With the help of an HRMS, one can communicate the decision to terminate employment automatically. Counselling can be done by the HR professionals online and an exit interview could be conducted in an automated fashion as well. Moreover, final settlements can be authorized automatically, without an HR manager having to go through unnecessary details.

Communicating the Termination of an Employment Contract:

Whether an employee chooses to leave on their own accord or the management decides to terminate their employment, the communication of the same can be done online, through an HRMS interface. Employment termination can often be a touchy subject and HRMS helps to make this communication easier, avoiding uncomfortable conversations. Employees can fill up a form that intimates the manager that they plan to quit or the manager can state reasons why they want to terminate the employee, without having to experience red tape.

Counselling Employees:

When employees choose to leave their jobs, they could be counselled to stay back. Automation of counselling is possible, thanks to various interactive methods that can be customized within an HRMS. If employees need to be laid off, such counselling can be automated in order to help employees understand the reasons for their termination. Guidance for further employment and career progression can also be given during these HRMS counselling sessions.

Exit Interviews:

The most important formality of employment termination is the exit interview. Exit interview forms can easily be customized so that they are conducted online, even when the manager is not really online. Such automation of exit interviews makes it easier for employees to reveal their feelings, which are often difficult to express face to face. Most importantly, all this will be recorded within the system. Exit process interview details can always be accessed when there is a need for the same.

Final Settlement:

In ancient times (before HRMS), HR managers used calculators, computers and bulky software programs to make final settlements. Whether it is about paying employees their dues or calculating their health and retirement benefits, an HRMS tool can make all these number-crunching very easy. Final settlements can be made in a transparent and objective manner so that there is no room for confusion.

Final Thoughts:

HRMS helps you to automate most human resource-related tasks and thereby reduce the need for costly and complicated HR tasks. Automation also ensures that everything takes place in a transparent and timely manner so that employees are not left feeling as if they are being made to wait unnecessarily.

When it comes to exit interviews and employment termination, HRMS reduces the burden on both HR managers and employees. As it is a sensitive topic, many employees may feel more comfortable using an HRMS to finish their formalities rather than having to meet with an HR manager. In order to understand how HRMS can further help you in the exit process of employees, you could speak to an ERP professional. exactllyHRMS is one of the leading HRMS providers. To know more about exactlly, feel free to Contact Us and get a Free Demo.