New employees at first remain concerned about pleasing everyone or stay stressed. They seek validation and a nurturing environment that several businesses are unable to offer. Instead of this, they expect new recruits to convert into highly productive individuals but with little training. Such a combination can be catastrophic for any onboarding process. In the past year, more than 22% of Millennials are known to switch jobs. The workforce generation of today’s time requires support, proper training, respect and an environment where they can grow. So the new recruits must encounter an excellent onboarding procedure. They must receive complete information about the benefits they can attain with the company’s payroll software. This detailed guide is designed for making onboarding as thoughtful as ever.

A Detailed Guide on Onboarding Checklist:

The onboarding process steps go much beyond just assisting new recruits in feeling comfortable within their workspace along with proper equipment. It involves a feeling of belonging within the organization’s work culture and crafting a sense of contentment. So let’s take a look at some factors that can drastically improve the onboarding process.

• Begin with Basics –

The first day of the new recruits must involve orientation regarding the company’s mission and history. It is important to explain to the candidates the reason for the existence of the company and what makes it different from its competitors. Every time a new hire joins the present team, managers can show them a presentation in Keynote or PowerPoint regarding the company details. The information in the presentation must explain the values, background, target audience and culture of the company to the employees. Then the new hires must learn about their individual roles, the way they can contribute to the company and how they exactly fit within the company model.

• Identifying the Kind of Onboarding –

There are a few kinds of employee onboarding processes that companies can choose to follow in the present times. First is the informal onboarding process where the new recruit encounters a chaotic atmosphere. Here the employee will find no set of work designated for him by the manager and where he will learn the unspoken workspace rules all by himself. In this kind of onboarding, the employee eventually will lose interest and quit his job. Second is the formal onboarding process that incorporates the implementation of step by step plans for the new recruits by the company. Here the employees will get to know about their roles, the company norms and how they can be more productive. Virtual onboarding or remote onboarding is a process that has gained much prominence since the advent of the pandemic. Platforms like Zoom, Google Meet are helping organizations all over the world in choosing new recruits and carry out onboarding processes virtually without any hassles.

• A Mentor Assisting the New Recruits –

Employers while ticking off the onboarding checklist must never forget to allocate a mentor for guiding the new recruits. So even if the new candidates have any concerns or questions, they can easily revert to their mentor. Also, a buddy system like this will help employees in getting over the usual ambiguities like the frustration of comprehending the new works or feeling of stress. Several new candidates are timid as well and a mentor is the best person who can help them open up so that they start showcasing their productive side.

• Learning about the Requisites of the New Hires –

Amidst the various onboarding process steps, this is by far the most important. An amazing onboarding process calls for a proper understanding of the requisites of the new hires. When going through the detailed guide of the onboarding process, employers will learn that they will need to address four major areas in their plan. The areas are as follows:

Clarification – Irrespective of how qualified the new hires are, a particular breakdown of the job requisites is important. In the clarification process, employees will know what is anticipated out of them. This process also must include the company’s structure so that the workforce knows which person is doing what and to whom they need to report.

Connection – New recruits very well understand the power of networking. So they must be capable of networking with the other team members for cooperation and information. By connecting with other people, the new hires will also form relationships.

Compliance – Compliance will incorporate necessary company rules, legal procedures and policies. Government policies, dress code and clock-in processes all come under this classification.

Culture – The newly employed candidates must come to know what the organizational culture is about. Starting from official workspace norms, the way value is given to work ethic, unspoken norms and the kind of leadership that can be anticipated from supervisors; the new hires must get to know about all of this.

• Checking in Regularly –

The manager must ensure that the new recruits feel supported at all times. They must check on their new employees from time to time. In fact just like the employee attendance management system, they must schedule a specific time like a fifteen to the thirty-minute forum once every week for checking how the recruits are settling. By this managers will also know whether the employees are feeling comfortable or not, they are receiving proper training or not, etc. The employees must be able to integrate into the organization’s culture and the environment is nothing but a natural way.

• Structuring of the Schedules –

When employees schedule a new recruit’s first week from prior, they can experience a lot of benefits. This way employees will never have to think about the tasks they need to complete as then they will already know with proper scheduling. It will also give the new recruits the best first impression. The onboarding process must include a shared calendar where HR executives and managers can craft task lists for the new hires.

Final Say:

New recruits have the potential of becoming an amazing asset for any organization. But it all depends on the way the onboarding process commences. This detailed guide will definitely help companies in crafting a clear cut onboarding plan. Most importantly, companies must invest in payroll software and human resource management software for ensuring that employees always remain content. HRMS integration will help companies in recognizing best HRMS features list employee recognition, overtime tracking, behavioural tests and a lot more. Software like exactllyHRMS helps companies in managing time, handling finances, assistance in the recruitment process and a lot more. To learn more about exactlly, go through Free Demo. Contact Us for quotes.

FAQ:

(1)  How can the onboarding process be improved? The implementation of an orientation program, a structured plan, feedback sessions and process automation can help in enhancing the onboarding process. (2)  What steps do you take to help with the onboarding process? Having a mentor for new hires, keeping the workstation ready for new employees, planning team lunches are a few steps that can help simplify the onboarding process. (3)  How does a new hire improve onboarding? Taking proactive approaches, a sound orientation, interactive onboarding and training process personalization are some ways of improving onboarding for new hires. (4)  What is the new hire process? New hire process is the procedure of integrating new candidates with an organization and its culture along with making the new hire acquainted with the information and tools required for becoming a productive team member.