In depth Sales Cycle right from Enquiry, Quotations, Sale Order, Sales Delivery Order (DO), Stock and Service Invoice gives you complete control over the sales operations. Realtime updation of respective General Ledgers and Customer Ledgers instantly gives you unmatched power to generate reports instantaneously, anytime.

Features

• Sales Enquiry, Quotation, Sale Order, Sales Delivery Order (DO), Sale Invoice, Service Invoice
• Sale Return, Sales Order Cancellation, Sales Replacement and Rejection
• Convert Enquiry to Quotation, Quotation to sale Order, Sale Order to Delivery Order, Delivery Order to Sale Invoice
• Convert Multiple Sale Order to Delivery Order, Multiple Delivery Order to Sale Invoice
• Create project estimation by calculating the actual cost of material required
• Add User defineable multiple Markup Terms on Project estimated Cost
• Multiple Invoice Terms: user-definable
• Multiple Invoice Terms at Line Item Level or Global Level
• Map GST/ VAT/ Sales Tax as per statutory rules
• Inclusive of GST / VAT / Sales Tax / MRP Invoicing
• Multi-currency in all sales entries
• Automatic Generation of Credit Note upon entry of Sale Return
• Enter Receipt direct from Invoice module
• Single Invoice for Stock Products & Service Charges
• Multiple Sales Pricing Schemes
• Sale Order Alarm Trigger on Expected Delivery Date
• Auto Set-Off Single / Multiple Invoices against Single / Multiple Receipts and Credit Notes
• Print Product Image in Sale Invoice
• GST/ VAT/ Sales Tax Registers
• Debit Note Entry & Debit Note Register
• Multi-Company Sale Invoice Register
• Outstanding Sales Order Report
• Uninvoiced Delivery Order Report
• Outstanding Sale Invoice Report
• Sales Register - Enquiry, Order, Delivery Order, Invoice : sort on Date, Number, Product, Product Group, Sub Group, Customer, Agent, City, Country, Location

The Work-in-Progress (WIP) module goes hand in hand with the manufacturing module. exactllyERP monitors WIP Stock with automated WIP Status posting to the Trial Balance, Profit & Loss and Balance Sheet. No need for any manual time-consuming journal entries.WIP materials are tracked at various stages on the Production Floor and all reports are updated in real-time mode.

Features

• Opening & Closing WIP Stock - Production Line-wise, Division-wise & Department-wise
• Auto-posting of WIP Stock to Trial Balance, Profit & Loss and Balance Sheet
• Option to include WIP Stock in Stock Valuation
• Monitor WIP Stock Quantities at Production Lines & Shop Floors
• WIP Stock values updated in real-time mode across Production Lines & Shop Floors
• Easy Roll-out and middle of the year transfer from another system with Opening and Closing WIP Stock
• Total Material Reconciliation across all Production Lines
• WIP Stock Valuation calculated automatically across all Production Lines & Shop Floors

We have designed more than 2500 MIS reports to give you all information related to your business. These reports can be filtered based on Location-Dimensions-Segments and can be exported to various file formats. The reports are available in Graphic, Grid and Pivot Table format to make life easier than ever.

Features

• Outstanding Customer Advances Report
• Month-wise Sales Summary
• Customer Ageing with user-definable days and intervals
• Customer Analysis - shows invoices, receipts, debit notes, credit notes, payments
• Sales Profitability Analysis - including invoice-wise
• Sales Analysis - by Salesman, Customer, Product, Product Group
• Top 'N' customers, Top 'N' agents, Top 'N' products
• Consignment-wise Profitability
• Top Customers by Sale Value with user-definable amount
• Salesman Commission Statement
• Sale Price History - by Customer, Salesman, Product
• Sales Profitability Analysis up to Sale Invoice Level
• Customer Credit Limit Exception Report
• Multi-company Customer Ledger with full details and summary
• Vendor ageing with user-definable days and intervals
• Vendor Analysis - shows invoices, receipts, debit notes, credit notes, payments
• Purchase Analysis - by Agent, Vendor, Product, Product Group
• Top 'N' Vendors, Top 'N' Products
• Top Vendors by Purchase Value with user-definable amount
• Purchase Price History - by Vendor, Agent, Product
• Revenue / Expenditure Graph
• Ratio Analysis including user-definable ratios
• Stock Status Query
• Stock Reorder Status
• Overstocked Status
• Stock Ageing with User-definable days and intervals
• Stock Status Report with Outstanding Sales & Purchase Orders
• All Reports on Screen, Printer & Email
• All reports in date-to-date format
• Export all Reports to XLS, PDF, XML etc.

exactllyERP is designed to manage business scalability with your current and future needs with the ability to create custom fields, both at the master and transactions levels. The underlying tables / database files are automatically modified Say goodbye to customization and long implementation times.

Features

• Define your own UDF in Masters and Entries
• Set Validation Rules for UDF
• Keep notes for future reference for all UDF
• Define Formula for UDF using available numeric fields
• Define Formula for UDF using other UDFs
• Display / Hide UDFs
• Use UDFs in Report Writer
• Use UDFs in Document Designer
• Set up Report Parameters using UDFs
• Generate Reports filtered on UDFs

exactllyERP is a true Multi-Location, Multi-User software. Configure deepest level of security - allow as much or as little you want them to see. Allow users to view allowed companies, Location, Department and modules only. Control user access rights to enter and view transactions location-wise, department-wise, General Ledger-wise, User entry-wise, etc.

Features

• Robust and Secured Database on MS SQL
• Create Users with custom access rights
• Automatic menu configuration based on user access rights
• Definable Password Configuration
• Set up Active Date Range for all users
• Allow specific users to make post-dated entries
• Allow users back-dated access to transactions for specified number of days
• Block Users from making modification or Deletion
• Block users from viewing transactions entered by other users
• Block users to override Selling Price
• Block users to override Billing terms
• Restrict users to enter transactions with specific General Ledger
• Restrict users to enter transactions with specific Location
• Restrict users to enter transactions with specific Warehouse

exactllyERP gives you unprecented complete control over receivables. Maintain separate customer ledgers for different customer types. Keep up-to-date-minute track of customer outstandings. Assign credit limits for customers and reduce credit risk. Monitor Days Sales Outstanding(DSO)and speed up collections.

Features

• Maintain Location wise Customers
• Have Customerwise General Ledgers Control Account
• Have Customerwise Separate General Ledgers for Advances
• Multiple Shipping Addresses with Default Setting
• Dormant Customer setting
• Customer Credit Control Checks - Warn, ignore, Block - on amount and credit days
• ADJUST Bank Charges in Customer Receipt entry
• Customer Ledger with full details and summary
• Customer Reminder Letters
• Customer Statement of Account with direct email
• Credit Note Register
• Customer Receipt Register
• Customer specific Special Rate Scheme
• Map Agent to Customers
• Top 'N' Customer report
• Powerful Customer Query

Manufacturing in exactllyERP is fully integrated with inventory. Ideal for discrete and continuous manufacturing process. It updates the WIP Status on a real-time basis across all Production Lines, all the way up to the Trial Balance, Profit & Loss and Balance Sheet automatically.

Features

• Seamlessly integrated with Inventory control
• Multi-level Bills of Materials & BOM Registers
• Multi-level/ tiered Production Lines, Processes, Manufacturing Tools, Work Centers - monitored and managed with real-time status update
• Wastage Management, predefined at BOM Level, also ad-hoc
• Job Tracking through Manufacturing Orders
• Sales Order driven (Make-to-Order) manufacturing & Raw Material Purchase (JIT Inventory Control)
• Unlimited Number of Floors, Production Lines
• Automated Raw Material Issue on Finished Goods Received
• Automated Updation of WIP Status across all production lines and floors, all the way to the Balance Sheet
• Production Control
• Production Scheduling
• Material Requirements Planning with unlimited number of BOMs
• Manufacturing Orders
• Stock Reservation on Manufacturing Orders with override facility
• Manufacturing Order Alarms
• Pending Manufacturing Order Status
• Track Shop Floor & Production Line operations
• Raw Material Issues and Returns
• Raw Material Consumption and Reconciliation
• Finished Goods Receipts & Returns
• Track components of assemblies
• Track Finished Goods & Intermediate Products
• Integrated with Batch/ Production Lot Number, Manufacturing Date
• Precise Products and Job Costing
• Generation of Recommended Sales Price based on Marked Up Percentages from Cost Roll Up

Multi Dimension set exactllyERP apart from others. The 7 Dimensions with each Dimension of 15 character helps you slice and dice your business based on Project, Division, season etc. Filter any report based on Dimension classification and have any information on your fingertips!

Features

• 7 Dimensions with each user definable Dimension of 15 characters
• Each Dimension is a separate field
• Select Dimensions required in different entry modules.
• Optional / Mandatory Dimension setting for enteries
• User-definable Dimension caption
• Map Dimension to General Ledger
• Classify business based on:
  • Project
  • Cost Center
  • Profit Center
  • Country
  • Region
  • Branch
  • Department
  • Employee
  • Product Line etc
• MIS Reports based Dimension
• Profit & Loss and Balance Sheet filtered on Dimension
• Filter all Reports on Dimension
• Track Expenses for Jobs and Projects

exactllyERP is true multi-currency. Set Home Currency as Indian Rupees, raise a Sale Invoice in US Dollars and realize the payment in Pound. Foreign exchange gain/ Loss is calculated and posted automatically to the General Ledger.

Features

• Foreign Currency Bank Accounts
• Revaluation of Foreign Currency Bank Accounts (Unrealized Exchange Gain/ Loss)
• Revaluation of Foreign Currency Documents
• Revaluation of Customer Multi-Currency outstandings
• Trial Balance, Profit & Loss Account and Balance Sheet in Home and Foreign Currency
• Customer-wise Foreign Currency Exposure Statement
• Vendor-wise Foreign Currency Exposure Statement
• Foreign Currency Exposure Statement for Bank Accounts

exactllyERP gives you powerful financial control by Real-time updation of General Ledger. Define Multiple Dimensions. Zoom into transactions from Report. View reports Location-wise, department-wise, employee wise etc. Export report to Excel, PDF and other formats.

Features

• Unlimited Line Items in Journals and Vouchers
• Journal Book including auto-posted entries
• Pivot Table Day Book
• Create Unlimited Report thru Pivot Table
• Print Payment & Receipt Vouchers - Online & Offline
• Multi-level General Ledger Reporting
• Enter Opening Balances for Sub Ledgers
• Interest Calculation for Loan Accounts
• Trial Balance, Profit & Loss Account and Balance Sheet with automatic:
  • Stock Valuation
  • Revaluation of Foreign Currencies Documents and Bank Balances
  • Uninvoiced Sales Delivery Orders & Purchase GRNs
• Multiple User-definable Profit & Loss Account, Balance Sheet and Cash Flow Statement
• Date-to-Date Trial Balance, Profit & Loss Account, Balance Sheet and Cash Flow Statement
• Quarterly Profit & Loss Account and Balance Sheet
• Profit & Loss Account, Balance Sheet and Cash Flow Schedules
• Zooming in from Trial Balance, Profit & Loss Account, Balance Sheet and Cash Flow Statement right down to transactions
• Consolidation of Trial Balance, Profit & Loss and Balance Sheet
• Add, Modify and delete from Zoom-in screens
• Audit Report on Receipts/ Payments exceeding user Defined Amounts
• Audit Report for Maximum Debit / Credit Balances
• Month-wise General Ledger

exactllyERP helps manage your Vendors with ease. Vendor Ledgers gets updated automatically with every transaction. Get real-time Reports on Vendor.

Features

• Maintain Locationwise Vendors
• Have Vendorwise General Ledger Control Account.
• Maintain Preferred Vendor List
• Modifiable Shipping Address
• Dormant Vendor setting
• Vendor Credit Control Checks- display Credit Limit and Outstanding Amount
• Revaluation of Vendor Multi-Currency outstanding
• Vendor-wise Foreign Currency Exposure Statement
• Outstanding Vendor Advances Report
• Deduct TDS on Advance Payment against Sales Order.
• Vendor Credit Limit Exception Report
• Vendor Ledger with full details and summary
• Interest Calculation on Vendor outstanding
• Vendor Statement of Account with email directly
• Vendor specific Special Rate Scheme
• Map Agents to Vendors
• Powerful Vendor Query

exactllyERP gives you complete multi-location, multi-group, multi-type, multi-warehouse inventory management system. Keeps track of stock levels and processes inventory receipts, shipments, returns, and adjustments. Includes extensive on-screen enquiry and reporting functions to give you detailed real-time information important for effective inventory management.

Features

• Integrated with Purchase, Sale, Manufacturing, WIP and Warehousing modules
• Alternate Part numbers for optimised Inventory Management
• Stock Below Minimum Control- Warn, Block, Ignore
• Unlimited Multi-Tagged Product Grouping & Sub Grouping
• Bar Code Support & Manufacturer's Product Code
• Store Product Image, search & create catalog
• Selling & Buying Price in Product Master
• Minimum Selling Price
• Different Units of Measure for buying, selling and stocking
• Multiple UOMs with conversion factors
• Interactive Stock Status Query - Prepare Retailer Invoice, Sales Invoice, Sales Order, Despatch Note, Purchase Order
• Stock valuation - LIFO, FIFO, Average, User-defined Rates
• Stock valuation & quantities - accurate to four decimal places
• Generate indents for items below Reorder Level
• Product Budgeting - Project-wise
• Dormant Inventory Setting
• Landed Cost Calculation - apportion unlimited additional costs
• Stock valuation location-wise - with or without Invoicing Terms
• Transfer of Stock
• Consignment Stock handling - Sales & Purchases
• Stock Taking & Stock Adjustment
• Allocate additional costs or manually specify cost per item
• Assign unlimited Mark Up Price Percentages at every BOM level
• Assign unlimited Discount Price levels per item and price list
• Special Pricing Schemes - by price, percentage, amount, customer or quantity
• Drill-down to transactions in Inventory Control, Purchase Orders, and Order Entry
• Multi-Period reorder information and sales projections by location
• Warranty Management through serial numbers
• Batch Control through Batch Numbers / Production Lot Numbers
• Manufacturing Dates and Expiry Dates Control
• Material In / Out Register (Stock Card)
• Stock Ledger
• Warehouse-wise Stocks
• Manufacturing WIP Stocks

exactllyERP Payroll module is an integrated part of the ERP. All statutory compliances are handled automatically. No duplication of entries. Define Pay Structure as per your own company norms.

Features

• Leave Applications and Calculations
• User defined Roaster for Shift Management
• Works for Monthly ,Weekly, Daily and Hourly paid Employees
• WPS Compatible
• Loans & Advances
• Import Employee Master
• User-defined Fields in Employee Master
• Capture Employee Records personal and official
• Auto computation of Gratuity and Superannuation Benefits
• Human Resources
• Export all masters and reports to CSV, ASCII, DBF etc
• Formula Builder
• Report Writer
• Attendance recording with Time Attendance
• Flexible 'Search' and 'Browse'
• Flexibility to start Payroll Accounting at any time of year
• Exhaustive Documentation Center
• E-Payslip
• Statutory Forms

• Processor - Intel Xeon processor, 2.xx Ghz or faster
• RAM - Minimum 8 GB RAM
• Hard Disk - Minimum - 25 GB free space
• Operating System - Microsoft Windows Server 2008 (32 or 64 bit)
• RDBMS - Microsoft SQL 2008

• 8 Mbps Broadband or 4 Mbps Internet Lease Line recommended at server
• 4 Mbps Broadband or 1 Mbps Internet Lease line recommended at Client
• VPN Setup or One Static IP for accessing the remote server.
• Latest .Net Framework features with all sub components

• Processor - Intel Core i3 processor, 2.xx Ghz or faster
• RAM - Minimum 4 GB RAM
• Hard Disk - Minimum 10 GB free space
• Operating system - Microsoft Windows XP or 7 (32 or 64 bit)

Set up custom approval procedures. With multiple levels of authorizations based on parameters you set up, control document and approvals as per your own company guidelines.

Features

• Set up Power Users with both maker and approval privileges
• Set up custom approval Process for authorization
• Setup Custom approval hierarchy based on amount
• Grant Overwrite Permissions for checker with module-wise rights
• Alert Notifications for Approval Requests through message or Email
• Define Approval Rules with compulsory or criteria based checking
• Create Memorandum Voucher and convert into Actual Voucher on Approval

exactllyERP has the complete purchase order starting from Indent / Requisition, leading to Enquiry to multiple Vendor, Recording of Quotation received, Quotation comparison, purchase Order, GRN, Stock and Service Invoice. Automatic and instant updation of General Ledgers and Vendor Ledgers.

Features

• Purchase Indent, Enquiry, Quotation, Purchase Order, Goods Received Note (GRN), Purchase Invoice, Purchase Return, Purchase Order Cancellation and Purchase Service Invoice
• Convert Quotation to Purchase Order, Purchase Order to GRN, GRN to Purchase Invoice
• Convert Multiple Purchase Order to GRN, Multiple GRN to Purchase Invoice
• Compare Quote from different Vendors in one go
• Create Purchase Order directly from the Compare Quote window
• Calculate Landed Cost with Additional Purchase Expense entry
• Separate Purchase flow for Goods Import, Auto Duty Calculation, Custom Duty Payment
• Check for Duplicate Vendor Invoice Number
• Multiple Invoice Terms - User - Definable
• Invoice Terms at Line Item Level or Global Level
• Multiple Rates of GST/ VAT/ Sales Tax as per statutory rules
• Multi-Currency in all purchase entries
• Automatic Generation of Debit Note on entry of Purchase Return
• Automatic TDS Calculation on Purchase Service Invoice
• Enter Payment details from Invoice module
• One Invoice for Service and Stock items
• Multiple Purchase Pricing Schemes
• Purchase Order Alarm Trigger on expected delivery date
• Adjust Bank Charges in Vendor Payment entry
• Auto Set-off Single / Multiple Invoices against Single / Multiple Payments and Debit Notes
• Outstanding purchase Indent Report
• Outstanding purchase Order Report
• Uninvoiced Goods Received Note(GRN) Report
• Outstanding Purchase Invoice Report
• Purchase Registers - Indent, Enquiry, Quotation, Order, GRN, Invoice Sorted on Date, Number, Product, Product Group, Sub Group, Vendor, Location, Agent, City, Country
• Credit Note Entry & Credit Note Register
• Vendor Payment Register
• GST/ VAT/ Sales Tax Registers
• Powerful Vendor Query

The Warehouse Management module allows you to create your very own warehouse structure. Create a structure such as Location, Warehouse, Row, Rack & Bin. Seamlessly integrated with Sales Delivery, Purchase Delivery and Stock Transfer reduces data entry time and takes organizational efficiency to the next level.

Features

• User-definable Warehouse Layout - Multi-Location, Multi-tier
• Unlimited Locations, Warehouses, Rows, Racks and Bins
• Real-time update of Stock Status across all Locations, Warehouses, Rows, Racks & Bins
• Retail & Material Handling Compliance
• Eliminates manual warehouse processes and counts
• Stock Valuation - Warehouse-wise
• Stock Ledger - Warehouse-wise

exactllyERP integrates Fixed Asset module to avoid any duplication of work. As soon as you purchase an asset, the Fixed Asset Register is updated automatically. Keep your Fixed Asset Schedule up to date at all times with no extra effort. Automatic monthly and annual posting of depreciation. Auto posting of depreciation in General Ledger. Close your books of accounts every month. Print the Fixed Asset Schedule directly from exactllyERP.

Features

• Capture Depreciation Rate, Salvage Value. Life of Asset at Product Master
• Straight Line and Diminishing Value Methods of Depreciation
• Capture Non-Depreciable Assets
• Fixed Asset Entry direct from Purchase Invoice
• Capture Complete Asset Information - Asset ID, Installation Date etc at Purchase Invoice entry

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