What is the best way of choosing human resource management software? The best way is to check whether it carries time and attendance software features or not. Attendance management and tracking time are one of the most vital ongoing operations for all organizations. The hours the employees allot for work determine the benefits and payments. The right attendance management software is the one that streamlines and automates all the functions. Comprehensive software solutions can handle advanced functions such as reporting and as well as typical scheduling capabilities. This blog will offer an insight into the features of attendance management software that must be present.

Time and Attendance Software Features:

There is no doubt how rewarding HRMS integration can be for any business. But once checking the HRMS features list is important. It must comprise advanced attendance management features as then a company can seamlessly manage all the financial dealings as well as keep the employees content. Now take a look at features that can act as a channel for business growth:

• Employee Scheduling –

This time and attendance management attribute go far beyond simply checking the presence of the employees. These employee attendance system modules will help in managing and creating rotas and schedules. These functionalities are always equipped with notifications and alerts that are linked to poor attendance and overtime.

• Payroll –

It is paramount for every organization to handle payroll with the use of technology. So whichever time and attendance software a business is implementing must make sure that the software integrates perfectly with the payroll functionality. It must offer precise attendance data for the purpose of the payroll cycle. This can be then employed for accurate and rapid calculation of salary and various other benefits.

• Clocking in and Clocking Out –

Employees with the correct attendance management software must gain the liberty of clocking in and clocking out seamlessly. Keeping a record of the hours they have worked is very important. While putting the best HRMS software in use from Exactlly, special emphasis needs to be on the punch clock. For instance, the clock can be associated with the workforce who will be signing in to the organization’s IT system or it can be a handbook of technology. The options can incorporate PIN numbers, biometric scanners, and magnetic card readers for recognizing each staff by facial recognition or fingerprint.

• Absence Management –

Along with tracking the presence of employees, time attendance software also empowers the business or the managers to track the absence of employees. Be it vacations, paid time off or because of illness, managers will find it very hassle-free for tracking the employee who has clocked in and who has not from a glance. Also, they can get to know the remaining allowances of a particular employee.

• Mobile – 

Since the deadly virus hit the entire world and the lockdown took place, the way of working has changed and shifted towards remote working. But with work scattered in this manner, productivity sometimes can hamper leaving the businesses at loss. But now there is a proven way of managing such working conditions which are through time and attendance software. The mobile version of the attendance management software permits and helps in tracking clocking in a remote way. This will offer the HR executives a clear picture of the total number of hours that the employees have worked for. This goes far beyond only the ‘on-premises ones. The mobile applications must also incorporate GPS tracking systems that are meant for location monitoring and the safety of the workers.

• Cost Estimates –

The most advanced attendance management software features will always include an estimated characteristic. An organization can get hands-on historical data for attaining time estimates for the defined projects. This will enable better forecasting of the resources that the management will likely require.

• Compliance –

Whichever business an organization is running or in whichever territory it is situated in, abiding by the labour regulations and legislation is paramount. The rest breaks that these regulations lay are minimum or are restricted to the hours the workforce is working. Here the attendance software has a very important role to play. Such advanced software solutions carry the capability of monitoring the breaks on the behalf of the management. It uses data for compliance and reporting purposes for doing so. The software will also offer automatic notifications in case the break patterns do not fulfil the legislative norms.

• Reporting –

Not just data but Big Data is taking the various software industries by storm. Every avant-garde HRMS software features carry the inclusion of reporting. This means that the software must carry the capability of offering customizable and modifiable analytics and reports by utilizing the data of the systems. The management dashboard must incorporate numerous reports related to attendance. This will provide the management insights into the total number of hours worked and shift patterns for constant enhancement of productivity.

• Leave Management –

High-end attendance management software carries the most crucial role to play in the space of leave management. If an employee misses work for a single day, it must not always be tagged as ‘absent’. In the place of this, the employee should receive a notification about the correct way of applying for a leave. The employee also must have the ability to make special requests like half-day.

• Biometric Attendance –

When an organization includes a massive employee base with particular clock-out and clock-in times, then it must implement biometric attendance software. For instance, there will be a 9-hour shift in a contact centre where more than a hundred agents will be employed. What biometric technology does is discards the dangers of fraud by the utilization of the fingerprint of the employees. All this is done for the purpose of attendance authorization.

Final Say:

The adoption of time and attendance software by today’s organizations can help them transform the way they manage their workforce and for the better. The functionalities and features that are present in attendance management systems are built into the platforms that are vital to the ongoing workflows of the employees. Digital systems like attendance management software prevent the committing of errors that can result in various compliance challenges. Software solutions like exactllyHRMS let you watch Free Demo following which you can take a free trial for understanding whether it will work for your organization or not. Contact Us today.

FAQ:

(1) What are the Features of a Good Time-Keeping System? A properly functioning dashboard, tracking mileage, biometric settings and managing employee absences. (2) How do Employees Manage Time and Attendance? With mobile attendance and time and GPS tracking, employees can manage. (3) What are the Time and Attendance Management System? Time and attendance management system is utilized for monitoring and tracking the clocking in and clocking out of the employees, manage their paid and unpaid leaves, payroll, etc. (4) Why is it Important to Keep Time? Keeping a check on time that is invested for work by employees helps in calculating the work costs. (5) Why are Time and Attendance Important? To measure and manage the workforce, time and attendance management is highly crucial. (6) Why is Attendance so Important in the Workplace? Attendance is very important for employees in the workplace as this helps in maintaining employee productivity and morale. (7) Why is good Attendance at Work Important? To ensure that work hours do not fall under a bus, employers make attendance very crucial for employees at work. (8) What Impact does Attendance have on Success? Poor attendance can lead to a boost in expenses, less worker engagement and low morale which is why good attendance at work is paramount for organizations of today’s time.